Each company from time to time needs to register in the Register of Enterprises of Latvia the changes in the composition of shareholders or the board or any other information. Although the Register of Enterprises is trying to provide as much information and sample documents on its website as possible still one makes a great deal of mistakes while filling out the documents. It seems like filling out the “Division of the Register of Shareholders” is the most difficult task. So what are these rules and the most common mistakes? First of all, we would like to point out that the Commercial Law does not provide the exact form of the “Division of the Register of Shareholders” but just mentions the information that should be specified in this particular document. Therefore you can either use the form suggested by the Register of Enterprises or your own form if only it contains all the relevant information, and namely:
One mote important thing – the law says that the document must be submitted to the Register of Enterprises not later than within 3 days after it has been signed. It means that if you need to send the documents to another country for signing and then spend some time on translating the notarization, 3 days will not be enough to do it. However there is a solution here – a representative of the company must be the last one to sign. Only after he has signed the document one will have to start counting those 3 days.
You can also use the electronic signature – the Register of Enterprises accepts such documents as well. However you should bear in mind that one and the same document cannot be signed partially in the electronic form and partially in hard copy format. One can combine only different documents but not signatures on the same document. E.g., you can submit to the Register of Enterprises a part of documents in hard copy format, learn your case number from them and then within 3 days send them the rest of the documents signed with electronic signature specifying the case number.
In case you have any doubts whatsoever we suggest you should consult the lawyer. Specialists of the law firm INLAT PLUS have wide experience in working with the Register of Enterprises be it incorporation of the company or registration of amendments or liquidation. We know and take into consideration all details regarding drafting and finalizing the documents since we know for certain that everything matters when the Register is concerned.